How to Get Organized for Greater Productivity

You’re overwhelmed because of all the things you have to do. You have so much to do that you don’t know where to start. Your disorganization causes you to drop the ball on many of your assignments.

You know you need to get organized if you want to make it through, otherwise, you’ll be condemned to perform far beneath the level you could.

Don’t despair; many people are in the same situation. In fact, many people struggle to get organized.

Make Time for Organizing Yourself

Because you get hit with so many tasks, you may feel you don’t have the time to get organized. But sometimes, you must take a step back to take a step forward.

In fact, you should think the contrary: you don’t have the time not to get organized. You must get organized; getting organized saves you time.

When you understand the importance of getting organized, you make it a priority; you always have the time for your priorities. Thus, the way you know you’ve made an activity a priority is by allocating proper time for it.

Your starting point should be to make organizing yourself a priority and allocate time for that activity.

When you make time to get organized, protect that time like a lioness protects its cubs. Organization time is “sacred”. If you don’t treat it as such, it will always be infringed upon.

Master Your Goals, Your Tasks, and Your Schedule

To get organized, you’ll need to master these three things: your goals, your tasks, and your schedule.

Your schedule is your road map. It tells you where you need to be (e.g. your meetings or appointments) and what you need to do (e.g. your tasks and activities). To be safe, leave room on your schedule for unplanned situations, which always happen.

Your tasks influence your schedule; they should have a place on your schedule so that you know when to perform them.

Your goals direct your tasks; they establish what you should be working on. In fact, a goal is a “collection” of tasks. The purpose of your tasks should be to move your goals forward.

Put together this means: set your goals, then break them into tasks, and place those tasks on your schedule.

Establish Your Process

There are an infinite number of processes you can follow to get organized. You’ll need to experiment to find the process that works best for you.

But here’s a simple process you can follow to get you started. This process follows three steps:

1. Quarterly planning
2. Weekly planning
3. Daily planning

Quarterly (every 90 days), take 45 minutes to review your main goals. That is, decide what will be your main focus for the next of 90 days (You may not have a say in this, as these may be imposed by your supervisor or employer). Whether set by you or someone else, these are your goals for the next quarter.

Weekly, take about 20 minutes to review your quarterly goals, plan your week by breaking your goals into specific tasks and review your weekly schedule. To be sure your main goals are moving forward, block, in your schedule, a few periods of time for focus work on important tasks. Put those periods on your calendar so that people won’t book you for meetings at these times.

Daily, take about 10 minutes to review your schedule to get an overview of your day. Some people prefer doing this the night before, others (like me) prefer doing it at the start of their workday. While you’re reviewing your schedule, it’s good practice to review your quarterly goals as well to keep them fresh in your mind.

Getting organized is an important piece of your productivity puzzle. It’s a journey of trial and error to find a process that works for you. Start your journey today; the sooner you start, the sooner you can find your own “groove”.

About The Author

Vladimir Elie

I help people learn and apply success principles and strategies so that they can get the results they want in life.