Why You Must Establish a Effective Organization System

Have you ever wasted countless minutes trying to locate your car keys? If you have ever misplaced anything important, you know how frustrating it can be. And if you’re honest, 95% of the time, it was your fault: you could have prevented this had you been more careful, as in more organized.

Growing up, I realized I had the tendency to misplacing my things, notably, my bus pass. Frustrated, I would put my bedroom (and other rooms in the house) upside down desperately looking for my bus pass. While searching, I would posit that the universe is conspiring against me to ensure I suffer the harsh consequences of being late for school. Most of the time, when I would find my bus pass, I say, “Oh yeah! I forgot I put it there.”

Tired of getting frustrated, I developed—more by necessity than by want—ways to make sure I wouldn’t misplace my things anymore. In particular, I needed to ensure I wouldn’t misplaced items that, when misplaced, are a source of great frustration for me: my bus pass, keys, wallet, smartphone, birth certificate, passport, etc.

By extension, I started developing organization systems for other parts of my life, including my pantry, my bathroom, my digital information, etc.

I’m no home organizer or anything of the sort, and to this day, I’m not the tidiest person. But my systems work for me and save me time—and reduce frustration. From time to time, I have to look for something, but for the most part, it works.

Why Get Organized?

The main purpose of a personal organization system is to help you find your things quickly when you need them. As a corollary, a secondary purpose is to save your time when you need to store your things. If every time you use something, you have to spend several minutes figuring out where you should store it, it’s a waste of time.

Likewise, if you have to spend countless minutes finding your stuff when you need you it, you waste time and may even miss opportunities, if you need to action something time sensitive but can’t find the info or stuff you are looking for.

In short, an organization system is a timesaver, a productivity enhancer. It helps prevent frustration and headaches.

And, for whatever it’s worth, an organized space is more pleasing to the eye.

Which System Is Most Effective?

The most effective system is the one that works for you. It is the one that you actually use—consistently. Your goal is to establish a system that works for you.

Say I come to your office and feel lost because it appears disorganized. If every time I ask you to find an item, you find it in no time, then although your system may not make sense to me, from a practical standpoint it works. It works for you—and that’s what matters most.

Conversely, say I come to your office and it looks pristine. If every time I ask you for an item, you take countless minutes to retrieve it, your system isn’t working well—in practice. And you may have to ask the cleaning person to whom you’ve delegated the organization of your office to walk you through the way they’ve organized your things.

This brings up an important point. If others share your space and thus must, at times, access your things, your organization system ought to be simple and intuitive enough for them to step in and find what they’re looking for, without needing a Ph.D. to understand your organization system.

About The Author

Vladimir Elie

I help people learn and apply success principles and strategies so that they can get the results they want in life.